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Making Data Management Easier

May 25, 2012

Question: What is worse than one data management solution not meeting your needs?  Answer: Two or more data management solutions that don’t meet your needs.  

Organizations use several tools to manage their data:

  • Physical server backup 
  • Virtual server backup
  • Email archiving
  • File systems archiving
  • Search tools
  • Litigation management or eDiscovery 

The challenge that organizations face is that backup tools make multiple copies of the data that it is trying to protect.  Archiving tools move the data from its primary location to a second location. This makes compliance and search difficult and costly – especially when the two solutions are not aware of one another.

As data grows organically within an organization, backup windows and storage needs become stretched to a point where organizations are forced to choose which data should be backed up and retention terms become compromised.  These decisions are usually based on infrastructure limitations as opposed to business requirements.  A solution to this challenge is to implement archiving software to pull stale data out of the backup cycle and off costly storage.  This reduces the amount of data that is backed up and the stress on storage budgets.

What happens if an organization gets sued, wants to acquire another company or is to be acquired and historical data sets need to be produced in a timely manner?  In many cases, the IT department needs to satisfy requests from the legal team and other projects suffer setbacks because finding this data becomes a priority. 

Point solutions meet a specific need at a specific time and can be deployed in a short time span and value is seen quickly.  However, when additional requirements arise and other point solutions are needed, the organization will eventually encounter multiple solutions not meeting the overall needs of enterprise. 

Implementing a data management platform that maintains the following will help your organization streamline its data management needs:

  • Physical and Virtual server awareness
  • Application awareness
  • Policy Awareness
  • Strong Search capabilities
  • Host and global data deduplication capabilities

By implementing this type of solution, the organization can reduce the cost of discovery and infrastructure. Managing data from its inception to termination is necessary to ensure that organizations are compliant within their data retention policies.  Putting control back into the hands of data owners and legal teams can cut costs and allow IT to focus on other projects.

Making data management easier is attainable if the organization addresses the enterprise challenges as a whole.

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