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However you define greatness, Optiv is in your corner. We manage cyber risk so you can secure your full potential.
Effective Date/Last Updated: December 20, 2022
In this Applicant Privacy Notice (this "Notice"), Optiv Security Inc. and its affiliates (collectively, “Optiv”, "we", or "us") describe the types of personal information that we collect from job applicants (collectively, “applicants”, “you” or “your”) and how we may use and share it. We may change this Notice from time to time, and we will post changes in a manner that is accessible to current and former applicants.
Personal Information We Collect
To the extent legally permissible, we may collect the following types of personal information when applicants apply for a job with Optiv:
Information Collected from Other Sources
We obtain personal information about applicants from various third-party and public sources and we may combine it with other personal information we have. For example Optiv may collect information:
Purposes for Which We Collect Personal Information
Optiv processes applicant personal information as described in this Notice for the following purposes:
Cookies and Similar Technologies
Most browsers provide an ability to block, delete, or disable cookies. If cookies are blocked or disabled, some features or functionality may be limited or unavailable. Please review the help pages of the applicable browser or mobile device for assistance with changing such settings.
Legal Basis for Processing
We use personal information as described above and as stated or agreed to at the point of collection (or as is obvious by the context and nature of the collection). To the extent required under applicable data protection laws, Optiv only processes personal information where it has a legal basis for doing so. That legal basis will vary depending on the nature of the processing activity, but may include processing that is necessary for performance of a contract with the applicant, processing in connection with Optiv’s legitimate interests, processing for purposes of carrying out Optiv’s rights and obligations, or of the applicant, in the field of employment and social security and social protection law, processing for purposes of Optiv’s legal or regulatory obligations, and processing for reasons of substantial public interest. Please contact Optiv using the contact details below if you would like further information about the legal basis for Optiv’s processing of personal information under this Notice.
How We Share Your Personal Information
We may share applicant personal information in the following circumstances:
We may collect or create information that is de-identified or aggregate information that does not identify a natural person ("De-Identified Information"). Optiv is the sole and exclusive owner of De-Identified Information and may use or share such information for any legal business purpose. For example, Optiv may create aggregate information about applicants to learn about the success of its recruiting processes.
Optiv makes commercially reasonable efforts to protect applicants’ personal information. We protect personal information using technical and organizational measures designed to reduce the risks of loss, misuse, and unauthorized access, disclosure, alteration, and destruction of personal information appropriate to the type of personal information processed.
Notwithstanding our security safeguards, it is impossible to guarantee 100% security in all circumstances. Optiv applicants are responsible for safeguarding the security of any password, user ID, or other form of authentication involved in obtaining access to password-protected or secure areas of any Optiv-owned or licensed platforms. It is your sole responsibility to use the appropriate level of care whenever communicating with us.
If there is any reason to believe that an interaction with us is no longer secure, an applicant must immediately notify us of the problem. If a breach of applicant personal information occurs, we will notify impacted applicants of the breach if and as required under applicable law. In order to protect applicants and your personal information, Optiv may suspend your use of any Optiv programs or platforms without notice pending an investigation if any breach of security is suspected.
Retention of your Personal Information
Personal information will be stored in accordance with applicable laws and kept as long as needed to carry out the purposes described in this Notice or as otherwise required by applicable law, taking into consideration any statutorily required minimum periods of time in applicable jurisdictions. Generally, this means applicant personal information will be retained through the application process plus a reasonable period of time thereafter to respond to application-related inquiries or any legal matters related to an application process.
Personal information which is no longer to be retained will be securely and effectively destroyed or permanently erased from our systems and we will also require third parties to destroy or erase such personal information where applicable.
Your Rights and Choices
Applicants may have certain legal rights relating to their personal information. Accordingly, if required by law, we will comply with any such requests to exercise those rights. Before we respond to such a request, we may require identity verification to ensure the validity of the request, locate responsive information, identify concerns which led to or motivated the request, and to identify the nature of the information requested. Depending on the applicable laws, applicants rights may include the following:
i. Right to Withdraw your Consent – In the event Optiv has relied solely upon an applicant’s consent to process their personal information, the applicant may withdraw your consent at any time by emailing firstname.lastname@example.org.
ii. Right of Access – The applicant may have the right to be informed of and request access to the personal information we process about the applicant.
iii. Right to Rectification - Under certain circumstances, the applicant may have the right to request that we amend or update inaccurate or incomplete personal information about them.
iv. Right to Erasure (Deletion) - Under certain circumstances, the applicant may have the right to request deletion of their personal information.
v. Right to Restrict - Under certain circumstances, the applicant may have the right to request that we temporarily or permanently stop processing all or some of their personal information.
vi. Right to Object - Under certain circumstances, the applicant may have the right to object to Optiv’s processing of their personal information.
vii. Right to Data Portability - Under certain circumstances, the applicant may have the right to request a copy of their personal information in an electronic format and further request that we send such personal information to another party.
viii. Communication Preferences and Opt-Outs - The applicant may have the right to stop receiving marketing communications from us at any time by contacting email@example.com.
ix. Right to Lodge a Complaint – The applicant may have the right to lodge a complaint with the applicable supervisory authority.
Applicants that are California residents should also review the California Residents section for specific details on their rights.
Applicants must ensure their information is accurate and up-to-date, and notify Optiv when there are changes so we can be sure that the information is reliable for its intended use.
If applicants have any questions about their privacy, rights and choices, or how to exercise them, please contact us at firstname.lastname@example.org. We will respond to requests within a reasonable period of time. Requests may be denied pursuant to applicable law or if certain exceptions under applicable law apply. If Optiv denies a request, we will notify the requestor of the reason of the denial.
Access To Personal Information in Other Countries
Applicant personal information may be transferred to, stored in, and processed in the United States. Certain governmental authorities may not consider the level of protection of personal information in the United States to be equivalent to the other jurisdictions (e.g., the EU). As applicable and required by law, Optiv utilizes approved and suitable transfer mechanisms to ensure appropriate safeguards for personal information transferred across international borders.
Optiv will not transfer applicant personal information to a third party unless the third party agrees to provide the level of privacy protection consistent with applicable law.
Applicants may inquire about such safeguards by contacting us at email@example.com. We will respond to such inquiry as legally required and within a reasonable period of time.
We only employ those who are legally eligible to work at the location of employment, which is typically the age of majority (18 years old). Please do not send us application materials if under the legal age to be eligible for employment.
This section applies to our collection and use of applicant personal information of residents of California, as required by the California Consumer Privacy Act and its implementing regulations (“CCPA”), as amended by the California Privacy Rights Act (“CPRA”), where “personal information” has the definition set forth in the CCPA. This section describes (1) the categories of applicant personal information, collected and disclosed by us, subject to CCPA, (2) applicant privacy rights under CCPA, and (3) how to exercise such rights.
THIS SECTION ONLY APPLIES TO APPLICANTS THAT ARE RESIDENTS OF CALIFORNIA. In the event of a conflict between this section and the remainder of the Notice, this section shall control for California residents.
To receive a copy of this section in an alternate format (e.g., printable) or language, please contact us using the information provided below.
We Do Not Sell or Share Personal Information. In the last 12 months we do not believe that we have Sold or Shared applicant personal information and we do not believe we currently sell Sell or Share applicant personal information. “Sold” and “Shared” have the definitions set forth in the CCPA.
Use of Sensitive Personal Information. We do not believe we use or disclose sensitive personal information for purposes other than specified in the CCPA regulations, Section 7027, subsection (m).
Personal Information Collected. Optiv makes the following disclosures regarding the applicant personal information we have collected within the last 12 months:
Sensitive Personal Information Collected. Optiv makes the following disclosures regarding the sensitive personal information it has collected within the last 12 months:
California Privacy Rights. Subject to certain exclusions, California residents may have the following rights under the CCPA:
Rights Requests. Only you, or a person properly authorized to act on your behalf, may make a request related to your personal information. The request must:
We may deny certain requests, or only fulfill some in part, as permitted or required by law. For example, if you request to delete personal information, we may retain personal information to the extent required by applicable law.
To exercise your California rights described in this section, please contact us at firstname.lastname@example.org or call us at (800) 574-0896.
Verification. We may be required to verify your identity before fulfilling your requests. If we cannot initially verify your identity, we may request additional information to complete the verification process, and we will only use personal information provided in a request to verify the requestor’s identity. If you are an authorized agent making a request on behalf of a California consumer, we may also need to verify your identity and authorization. We cannot respond to your request or provide you with personal information if we cannot verify your identity and confirm the personal information relates to you. Making a verifiable consumer request does not require you to create an account with us.
Fees. We do not charge a fee to process or respond to your request unless it is excessive, repetitive, or manifestly unfounded. If we determine that the request warrants a fee, we will tell you why we made that decision and provide you with a cost estimate before completing your request.
Non-Discrimination. Optiv will not discriminate against you in the event you exercise any of the aforementioned rights under the CCPA, including, but not limited to, by:
Complaints. The CCPA gives California Consumers the right to lodge a complaint with the California Attorney General’s office. The Attorney General’s office may be contacted at https://oag.ca.gov/contact/consumer-complaint-against-business-or-company or by telephone at: (916) 210-6276.
Accessibility. This Notice is provided using Website Content Accessibility Guidelines and therefore is available to consumers with disabilities. To request access to this Notice in an alternative format, please email email@example.com.
In your request, please attest to the fact that you are a California resident and provide a current California address for our response. Please be aware that not all information sharing is covered by these California privacy rights requirements and only information on covered sharing will be included in our response.
Changes to this Notice
We may change this Notice from time to time, and we will post any changes on this page. Each version of this Notice is identified at the top of the page by its Effective Date.
If there are any questions about this Notice or our privacy practices, please contact us at:
Optiv Security Inc.
1144 15th Street, Suite 2900
Denver, CO 80202
Phone: (800) 574.0896
Fax: (303) 298.0868
Our Chief Privacy Officer is Jacquelyn Wayne, SVP & Associate General Counsel, who may be contacted through the addresses above as well as firstname.lastname@example.org.